Exhibitor Key Dates
Keep organized as you plan for NPE2024 and add the dates below to your calendar. Additional information for each deadline can be found in the Exhibitor Dashboard.
Tuesday, October 31, 2023
- 100% booth space payment due
Thursday, November 9, 2023
- Exhibitor Webinar: Operations 101: Booth Utilities and Services Ordering
Wednesday, January 31, 2024
- Certificates of Insurance (COI) due to exhibitorservices@npe.org
Thursday, February 1, 2024
- Recycling Program form deadline
Friday, February 16, 2024
- Division, subsidiary or affiliate listings deadline (For inclusion in the online and printed show directory)
Monday, March 18, 2024
- Exhibitor Appointed Contractor (EAC) approval deadline
- Freeman: Booth decor and furnishings early discount deadline
- Freeman: Warehouse begins accepting advanced shipments
- CDS: Lead retrieval early discount deadline
Tuesday, April 2, 2024
- Exhibitor housing cancellation deadline (Cancellations made by 4/2/24 will be refunded the one-night deposit. No refunds after this date.)
- Freeman: Audio Visual (AV) early discount deadline
- OCCC: Rigging and utilities order deadline
- OCCC: Hanging item (banners, displays, signs and truss) approval and request form deadline
- OCCC: NPE2024 balloons and other lighter-than-air objects agreement for approval deadline
- Smart City: WiFi, internet and telephone early discount deadline
- Booth events, contests & exhibit hall access request form deadline
- Booth design approval form deadline
- Hydraulic oil notification form deadline
- Data is Technology: Early discount deadline
- Floral: Early discount deadline
Tuesday, April 16, 2024
- Freeman: Warehouse stops accepting advance shipments (Surcharges apply to shipments received after this date)
Thursday, April 25, 2024
- Exhibitor Move-in Starts (Begins at 8:00 AM using the targeted move-in plan and schedule based on booth size and location)
Sunday, April 28, 2024
- Sodexo: Food and beverage early discount deadline (A 20% administrative fee will apply to orders submitted after this date)
Sunday, May 5, 2024
- Exhibit Booths Set-up Deadline (Show management reserves the right to use exhibit space unoccupied by 4:00 PM)
Friday, May 10, 2024
- Exhibitor Move-Out Begins (Penalties will apply to booths dismantled before 3:00 PM)
Monday, May 6 – Friday, May 10, 2024
Exhibit Hours
- Monday – Thursday: 9:00 AM – 5:00 PM
- Friday: 9:00 AM – 3:00 PM
Sunday, May 19, 2024
- Exhibitor Move-Out Ends (Carriers must check-in by 1:00 PM and be all clear by 5:00 PM)